vendor booth information

The Tyler Comic Con is a two-day event being held at Harvey Convention Center (2000 W Front St, Tyler, TX 75702). Why exhibit with us? That’s easy. Our fanbase covers a wide range of age groups and interests including Comics, Anime, Gaming, Sci-Fi, Horror and more! We celebrate fandom in all its forms and provide a great experience for the entire family. We would love you to bring your business to the show so come out and showcase your unique products or services and spend the weekend with the local fan community!


BOOTH PRICING

Vendor/artist/maker booths. Tables are a standard 8 feet in length. Each space comes with one table, two chairs, and two passes. Additional passes ($15 each), tables ($5 each if available), electricity ($25), etc. will be available for purchase. You may also use your own tables, chairs, grid wall, or unique setup, so long as it remains within the boundaries of your allotted space. 


Vendor/Artist/Maker Booth Pricing – 10’ x 10’ space 

EARLY Bird Pricing

In line Space – $150 each

Corner Space (SOLD OUT) 

Each space comes with one 8’ table, two chairs, and two passes.


Artist/Maker Small Booth Pricing – 6’ x 10’ space

EARLY Bird pricing

All spaces – $100

Each space comes with one 8’ table, two chairs, and two passes.


All booth prices will increase by $50 each on July 1st, 2019


Set-Up:

Friday, November 1, 2019, 2 p.m. – 8 p.m.

Saturday, November 2, 2019, 8 a.m. – 9:30 a.m.

Sunday, November 3, 2019, 9 a.m. - 10:30 a.m.


Show Time:

Saturday, November 2, 2019, (9:30 VIP) 10 a.m. – 6 p.m. 

Sunday, November 3, 2019, (10:30 VIP) 11 a.m. – 5 p.m.


Break-Down:

Sunday, November 3, 2019, 5 p.m. – 10 p.m.


PAYMENT METHODS

Once approved you will receive an email and a PayPal Invoice (alternate payment methods may be arranged upon request). 


GENERAL INFORMATION

Please review the following rules and regulations governing our convention, and if you have any questions or concerns, please contact admin@tylercomiccon.com 

For the purposes of this contract, the term vendor shall apply to those with vendor, artist, makers or any other booth space within the confines of the convention center.


By signing and returning this application, you confirm that you have read the following and agree to, and comply with, all rules, regulations, specifications, and submissions, incorporated herein, in their entirety.

No spaces will be reserved by submitting this application alone. Submission of application does not guarantee approval.


BADGES/PASSES

You will receive two vendor badges/passes for each space purchased. You may also purchase up to two extra badges (to be used only by those working with you at your booth) for $15.00 each vendor. Additional vendor badges/passes will only be available the day before the show. Once the show opens they will not be available, so please make sure to have all the passes you need before that time. Vendor badges must always be worn by any person working a booth. Badges may not be sold, loaned, or otherwise transferred to persons who are not working for you. Kids age 12 and under are free.


EXHIBIT SPACE INFORMATION, TERMS, AND SHOW GUIDELINES

  1. No alcohol of any kind will be allowed on the premises during the event.
  2. Please check in at Registration when you first arrive on the premises so that we may show you the fastest/easiest way to load in, inform you of your exact booth location, and supply you with your vendor packet.
  3. Displays will not extend beyond the boundaries of the space that is paid for and provided or into the aisle in front of tables.
  4. Table locations are to be determined by Tyler Comic Con, and we will not be able to guarantee their locations.
  5. Vendor agrees to keep area clean and is responsible for any damage caused to the facility. No glitter or small sticky candy that will be difficult to clean up after the event. Vendors will dispose of all garbage, boxes, etc. at load out time. Vendor agrees to remove all materials and decorations from booth and agrees to return space back to the same condition as it was received.
  6. All vendor/exhibitor tables, and their spaces, must remain intact throughout the entire show. Vendors shall not shut down, dismantle, and/or remove booth exhibit sooner than at closing of show, without express permission of promoters. Doing so will jeopardize the opportunity to participate in future events. 
  7. All vendor/exhibitor booths, and their respective spaces, must be staffed at all times. 
  8. All tables must be covered. Covers must meet the floor if storage is placed underneath tables.
  9. IF YOU PURCHASE ELECTRICITY YOU MUST BRING AT LEAST (1) 50’ EXTENSION CORD. All extension cords and power strips must be 3 prong only. PLEASE BRING TAPE WITH YOU TO TAPE DOWN YOUR EXTENSION CORD AND OR POWER STRIP. If you do not have these items with you, we may not be able to give you electric service.
  10. Spaces may not be shared or sublet unless prior authorization is given by the Tyler Comic Con. Please do not add or make significant changes to the products listed on your application. We use this information to provide a diverse vending experience for our attendees. If your show day booth contains items significantly different than what was listed on your application, you may be subject to forfeiture of booth space, without refund.
  11. Children of vendors must behave and not be disruptive to customers and/or other vendors. All children must remain in presence of adult supervision. Children under 18 years of age may not man booths without an adult present.
  12. Audible displays or sounds are permitted but must be maintained at an approved acceptable sound level. Music must be played at a level only for the vendor to hear. 
  13. The Tyler Comic Con accepts no responsibility for any merchandise sold at the show. This responsibility, including the legalities and/or necessary rights, rests solely in the hands of the vendor.
  14. Vendor is responsible for all taxes and licenses required to sell by the state, county, and City and the reporting of said taxes. The Tyler Comic Con will not be held responsible for vendors’ failure to collect, report, and submit sales tax charges. 
  15. All vendors agree to hold blameless The Tyler Comic Con and all its staff members, workers, and show venue entities, employees and agents, against any loss, damage, theft, expenses, claims, or actions arising from any personal or property damage, loss, or theft due to said vendor’s participation.
  16. This is an all ages, family event and will be treated as such. We reserve the right to refuse to allow public displays or merchandise that is pornographic, extremely violent, contains graphic nudity, or shows drug paraphernalia. 
  17. All merchandise bought or sold at our conventions is done strictly between vendors and attendees. 
  18. All vehicles used for loading and unloading must be removed from the loading area as quickly as possible so as not to obstruct traffic, block fire zone or delay other exhibitors in their unloading and set-up efforts. Vendors’ vehicles need to be insured and the owner/policy holder is responsible for any damage to the facility and/or any other vehicles.
  19. The vendor realizes that guests are subject to last minute changes in schedule and may cancel. Vendor understands that once a dealer space is paid for, no money or credit will be issued or refunded, even if the vendor is unable to attend the show. NO REFUNDS, NO EXCEPTIONS.
  20. There will be no smoking/vaping in the facility and all vendors must comply with all state, fire, and safety laws.
  21. Vendor agrees that upon purchase of space, The Tyler Comic Con may promote the event at any physical location owned by the vendor or its parent company in mutually agreed upon locations within premises.
  22. Vendor agrees to follow all rules and regulations of the promoter, staff, and venue (and its management) at all times. Promoter reserves the right to terminate this agreement if rules are not followed – with no refunds at any time for any reason.
  23. The Tyler Comic Con reserves the right to change, alter, or revise the rules and regulations as it deems necessary.


SPACE INFORMATION– Once approved, you will have one week from time of approval to purchase your space.– After payment, send us images of your setup and/or what you will be selling along with a bio of your company so that we can publicize your attendance on social media and our website. 


We look forward to seeing you at the show!

If the application does not show up below, use this link: Vendor Booth Application